TinyGnomes is a whole-life project management system that brings your tasks, communication, files, scheduling, and analytics into one unified workspace. It gives you a single source of truth so your team can work without switching between tools.
Most tools create fragmented workflows. TinyGnomes keeps everything in one system so there is no app switching, no lost context, and no duplicate data. It combines task management, messaging, file sharing, calendars, analytics, and email into a single environment.
TinyGnomes removes friction from your workflow. You get a centralized dashboard, real-time collaboration, full visibility across projects, faster execution, and built-in analytics so you can make better decisions and move quickly.
TinyGnomes generates a wide range of real-time reports that give you clear visibility into your business and projects. These include financial reports such as invoices and budget tracking, team performance reports like member activity and timesheets, and project reports showing open tasks, progress status, and overall health. It also includes resource management views to help allocate time and capacity effectively. All reports are integrated into the system, allowing you to monitor performance, identify bottlenecks, and make informed decisions without needing external tools.
You own your data completely. TinyGnomes does not sell your data, does not share your data, and does not track you for advertising. Your information is protected with strong security standards and can be further protected with optional local encryption that only you and your intended recipients can unlock.
TinyGnomes was one of the first platforms to support 448-bit local encryption directly in the browser. This means you can encrypt messages on your own device and only someone with your password can read them. We use this ourselves for sensitive information, so the system is built and tested in real-world use.
Only the people you invite can see your projects. Project leads can grant access, remove users, and revoke permissions at any time, giving you full control over visibility.
TinyGnomes offers full access by invitation. The core system is not limited or restricted, and optional add-ons such as AI features may be available separately.
Yes. You can request access or schedule a demo by emailingsupport@tinygnomes.com.
Yes. Plans can be adjusted based on your team size, usage, and enterprise requirements.
TinyGnomes is designed to support a virtually unlimited number of users. It uses concurrent users instead of named users, which allows for flexible scaling across teams.
TinyGnomes is designed to be intuitive, and most users can begin using it without formal training. Tutorials and guided workflows are available, and most teams become comfortable within a day.
Yes. You can import spreadsheets for tasks and export your data at any time, ensuring full control and portability.
No. TinyGnomes intentionally avoids Gantt charts because they often create misleading planning assumptions. The system focuses on real-time execution and adaptive workflows instead.
Yes. TinyGnomes supports synchronization with Gmail, Outlook, and standard calendar formats such as ICS so your schedule stays aligned.
Yes. TinyGnomes is designed to work alongside your existing tools and can integrate or import data from legacy systems, ERP platforms, and other applications without conflict.
In many cases it can. TinyGnomes can replace email workflows, internal intranet systems, task managers, and file sharing tools by bringing everything into one unified platform.
Yes. TinyGnomes can be deployed as a hosted solution or installed on your own servers, depending on your requirements.
TinyGnomes does not have a local offline version. To access your data offline, files can be synchronized using tools such as WebDAV, and calendars can be synchronized with Google Calendar or Outlook.
TinyGnomes uses strong security practices, role-based access control, encrypted communication, and optional client-side encryption. Your data is never sold or shared.
You can export your data at any time and retain full ownership. Assistance can be provided to help you transition your data if needed.
Whole Life Integrated Project Management means everything you do for work lives in one system. Tasks, messages, files, calendars, and contacts are all connected so you have complete clarity and control over your projects.
TinyGnomes is designed for startups, agencies, enterprises, remote teams, and anyone who needs a clear and organized way to manage work.
TinyGnomes is used across technology, construction, media, consulting, and operations-focused businesses that require coordination and visibility.
TinyGnomes was originally created in 2004 as a collection of small helpful tools working together behind the scenes. It later evolved into QTask, then Prolific, and eventually returned to the original TinyGnomes name while keeping its core philosophy intact.